The look, feel and style of the event is quite unique in that it can be considered to be a hybrid of a music festival and an automotive lifestyle show. The sound and lighting production at the event will complement the overall event to portray a nightclub/music festival atmosphere.

Every area of the event has been well thought of and catered to the needs and requirements of every exhibitor, we took utmost care to ensure every exhibitor will be satisfied with the event. The majority of the show will be held indoors, the event therefore will be on whether it is rain, hail or shine.

Security is utmost important for us all, whilst there will be HIN staff and security patrolling the event, we still recommend you to stay attended at your display areas at all times and do not have valuables unsecured.

Space

You will be allocated your trade space in the dome or halls 2 or 3 depending on what your purchased. We will send you the floor plan highlighting your space after payment is made. If you have vehicles on display, please be prepared to provide us with the vehicle make, model and plate numbers so that we can ensure a smooth bump-in for the event.

Whole event program and map will be released closer to event.

Please note – no exhibitor are allowed to sell or giveaway any food and/or drinks to the public – this is a strict venue policy

Bump in / Bump out

Bump in: Friday 22 November 2019 for the Dome and Hall 3, Saturday 23 November 2019 for Hall 2
Bump out: from 9PM on Saturday 23 November 2019

Bump in on Friday 22 November 2019 will be between 9am to 10pm, exact bump in details will be sent in an email 2-3 weeks before event.
Bump in on Saturday 23 November 2019 will be between 5am to 8am, exact bump in details will be sent in an email 2-3 weeks before event.

All exhibitors must wear a hi-vis vest during bump in, bump out and set up. You will need to bring your own to cater for all your staff, or they can be purchased from the venue for a fee.

All delivery vehicles must unload and then vacate the venue to ensure sufficient space is available for the set up and to ensure the safety of others.

Venue offers discounted all day parking for those that need it, for example, some competitors might have a trailer or tow truck etc. More information about booking with the venue services team will be given once your space has been locked in with payment.

Venue Services

2019 Sydney Showground’s services available and pricing for exhibitors, such as Internet line, EFTPOS, discounted all day parking, catering etc.

  • Services: Link available soon
  • Prices: Link available soon

You will need to visit the below website to order any services or to fill out any information you may need to submit in regards to sampling or selling at the show. Please note that the cut-off date for exhibitors to order services will be To Be Confirmed

www.sydneyshowground.com.au/onlineexhibitorservice

Electrical

Power requirements will be referred to our supplier, we will notify you once space is locked in with payment, and you are ready to plan your trade area.

Please ensure all exhibits power connections and extension cords are tidied, secure and do not pose any risk to anyone. The Exhibitor must also ensure the welfare and safety of their staff and workers on site at their area.

Contact for exhibitors if they wish to order anything is: TBC

Mention you are trade at the Hot Import Nights Sydney 2019 event when contacting them for discount and priority service.

Furniture Hire / Trade Stand Set Up

Our preferred supplier will be responsible for assisting our exhibitors with anything to do with their stand set up, carpet, flooring, furniture and more.

Contact for exhibitors if they wish to order anything is: TBC

Mention you are trade at the Hot Import Nights Sydney 2019 event when contacting them for discount and priority service.

Audio Visual

Our preferred supplier will be responsible for assisting our exhibitors with anything to do with their audio visual, trussing and more.

Contact for exhibitors if they wish to order anything is: TBC

Mention you are trade at the Hot Import Nights Sydney 2018 event when contacting them.

Promotional Models

We encourage all Exhibitors to bring their own promotional models, please note promotional models will also require tickets to attend the event.

Passes and Entry Tickets

Unless pre-arranged, each exhibitor space comes with 2x Event entries.

Entry tickets will be available for collection from the HIN Info Desk at the venue lobby during bump in. All Exhibitors can only enter the event with a ticket.

If you have misplaced or lost your entry tickets you will need to purchase another one at the ticket office, therefore it is your responsibility to secure them.

Additional entry tickets can be purchased online from our website or on the day at the ticket office.

Exhibitor Vehicles

Any exhibitor vehicles cannot be driven away and/or leave the show for the duration of the whole show.

Any exhibitor vehicles that leaks oil or any sort of liquid that could stain the venue floor will need an oil drip device provided by us.

The venue imposes a strictly no revving and no engine starting during the event, unless approved by HIN Australia management.